It’s the most wonderful time of the year—and also the most hectic. Your employees are asking for time off. Your customers are either frantically busy or closing down for the holidays. The flu is spreading through the office. Everyone needs everything yesterday—and you’re in the middle of it all. How can you get it all done and still have time to celebrate the holidays? These tips will help.
- Communicate continuously and clearly.
Make sure your team knows important dates and schedules, such as critical deadlines for customer deliverables, who is out of the office when, and any days you’re closing down. Communicate with your customers to make sure you understand their expectations for the next month and are on the same page.
For example, if your office will be closed on certain days, alert customers and plan how you’ll handle emergencies. If their offices will be closing or key players are taking time off, schedule deadlines or important meetings around those dates.
- Collaborate faster.
Are you still waiting for team members to comment on documents one by one, then pass them along to the next person? You can save tons of time if your team can all access and edit the same document at once. A Xerox® ConnectKey® Technology-enabled MFP makes it easy to scan any documents that are still paper-only and store them in the cloud so everyone can work on them simultaneously.
- Stay stocked with supplies.
No one wants to make a last-minute run to the office supply store (or any store) at this time of year. Avoid parking nightmares and printing delays by ensuring you’ve got plenty of paper and printer ink to get through the season.
Xerox® VersaLink printers and MFPs make it super simple to check your printer’s toner status at a glance so you don’t run out. They also print on both sides of paper by default so you can refill your paper trays less often. (Hey, every second counts at this time of year, right?) Get peace of mind with the Xerox® eConcierge program; it’s free and lets you order printer supplies with one click.
- Get a head start.
Need to create printed documents for a rush presentation or get your company’s holiday greeting cards in the mail pronto? There’s no need to waste time reinventing the wheel—not when Xerox has plenty of templates you can use to speed things up.
A wide range of professionally designed templates, including everything from PowerPoint presentation templates to greeting cards and certificates, will help you get a jump on things.
Automate your workflows.
It’s amazing how much time in the average workday is spent in drudgery. For instance, if you scan a document, you may have to update the format, rename the file, and manually store it in multiple locations. So many steps! The Xerox® Mobile Link mobile app can eliminate this effort by enabling One-Touch Workflows.
Using a Xerox MFP, for example, you can create a workflow to automatically scan documents, store them in the cloud and/or send them to several destinations at once (like sending the file to your email, your Dropbox and your smartphone).
The Xerox® Web Capture Service can save even more time by automatically scanning documents straight into popular web-based business apps such as Microsoft Office 365 and QuickBooks Online.
- Take care of yourself and your team.
Don’t let personal or business stress get the best of you this holiday season. Build in a little bit of downtime every day to recharge your energy so you stay healthy and happy. Reward your employees for their hard work. Plan some festive celebrations, along with simple thank-you gestures like bringing in lunch on busy days.
By taking these steps and keeping a cool head, you can stay merry and bright throughout the most harried holiday season.
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