Have you ever wondered how large enterprises store, access and share their business information digitally – and whether their processes could work for you? The answer is enterprise content management (ECM), and there is now an excellent option available for small and midsize businesses (SMBs).
ECM offers a better way to manage both paper and digital content at every step, and to automate time-consuming, document-heavy processes, but traditionally, the best enterprise content management (ECM) solutions have been developed for large companies who had budget to make the conversion to digital worthwhile.
With the introduction of Xerox® DocuShare® Flex, small businesses like yours can enjoy those very same advantages. This new solution is an affordable and easy to use cloud-based option for digitizing processes such as invoicing, sharing files, editing, storing documents and automating document-centric processes, just the way large companies do. Companies with as few as five employees can streamline their business processes, saving time and money.
ECM Features Packaged for Small and Mid-Size Businesses
SMBs tend to rely on inefficient paper-based systems and often lack a centralized way to store their digital information. According to a 2016 Association for Information and Image Management (AIIM) survey, poor content management practices result in taking too long to find content (62 percent), duplicated efforts (52 percent) and insufficient re-use (46 percent)1. But it doesn’t have to be that way.
The new DocuShare Flex platform is cloud based and provides the automation, security and scalability of large-scale ECM systems in an affordable package that makes it easy to configure, and simple for your team to use without IT support.
DocuShare Flex has the ability to save your business hours, enhance productivity by streamlining document-intensive tasks such as:
- Routing documents automatically to make the approval processes easier and provide version control
- Automating documentation updates and eventual archiving, to make it easier for you to stay compliant with government and industry mandates
- Managing the documents required for transactions, accounting, billing and other document-intensive operations
DocuShare Flex will make SMBs and departments more responsive by enabling them to find information quickly and easily, more secure by better controlling access to sensitive documents, and more productive by automating key business processes.
Easy to Use, Agile, Low Cost
DocuShare Flex has uses for every vertical, due to its ability to store and manage a wide range of document types and content. It has a scalable storage capacity of hundreds of millions of documents. Lifecycle management support – from creation through archiving and eventual disposal – is provided right out of the box.
This means you can add capacity and further control your costs. You can even choose the number of users you want to access it, from a minimum of five up to thousands. It has advanced review-process controls that enable annotation, redaction and simultaneous viewing while controlling versions to keep documents current. No more confusion about which version is the most recent, nor will you find yourself locked out of the document you need to view.
Automating Workflows
Your business runs on a multitude of processes. DocuShare Flex can automate many of them, including storing all project documents in one place, managing review cycles, and meeting potential audit requirements. It can also support compliance by providing a secure, managed repository that tracks document versions, workflow tasks and user access.
DocuShare Flex was designed to be easy for your non-technical staff to use, complete with an intuitive search engine and a web-based user interface (UI) that requires little training and will operate on a wide range of browsers and mobile devices.
The platform can even work with your back-end systems to pull data and link to your documents. It’s fully compatible with Xerox ConnectKey® multifunction devices and their time saving apps, and includes a ConnectKey-based scanning service for scanning directly to DocuShare Flex, making the possibilities for saving time and money virtually limitless.
The new DocuShare Flex platform augments the Xerox DocuShare portfolio, including Xerox DocuShare 7, which was recently named as a “leader” in ECM software by G2 Crowd, as well as the Outstanding Document Management Solution of 2017 by Buyers Laboratory LLC (BLI).
Availability
DocuShare Flex is now available throughout North America. Learn more here, and see how it can help you cut costs and boost productivity for your business.
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