Running out of toner can be a frustrating cause of downtime in your office. It’s avoidable, but if you don’t know where to look it can sneak up on you when you least expect it (like when you need to print that big presentation to share with your customer).

Not all printers are the same, but most are designed to show you how much toner is left in your cartridges. Here are a few places you can look to find out.

Front Panel Interface

You’re most likely to see the “gas gauge” style columns indicating how much toner is left and, as pictured below, there is one for each toner on this color multifunction printer (MFP).

Some products, like the Xerox WorkCentre 6400 color MFP, feature a larger color touch screen interface, where you can get a more detailed description of the remaining toner levels. I

WorkCentre 6505

WorkCentre 6400

Web User Interface

Most networked printers include a little web interface you can access over your network. Simply put the IP address of the printer or MFP in your web brower, and you can surf through settings and current status. This is another common location for retrieving toner status – an example of this is shown here. Using this method, you can check-in on your printer right from your computer, even if it’s down the hall or in the next building.

Xerox WorkCentre 6505 CentreWare Internet Services

Print Driver Interface

Printers and MFPs that have bi-directional print drivers can automatically display toner status withing the printer driver interface. The Phaser 7760 color printer includes this capability, as indicated by the row of icons in the lower left corner of the driver window. Hover the cursor over these icons and the interface will bring up more details.

Xerox Phaser 7760 color printer driver interface

So, are your toner levels low? Shop for genuine Xerox supplies here. While you’re at it, join our rewards program and start earning points for your purchases. You’ll get 1,000 points just for signing up.

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